Secure Email Archiving
The implementation of secure email archiving programs could be of significant advantage to a business that is operating in a regulated industry, managing a large amount of email correspondence or storing business critical details on a mail server – perhaps with the private information of EU citizens.
Software for properly archiving emails helps businesses comply with security laws – such as for instance those contained within HIPAA, Sarbanes Oxley as well as the General Data Protection Regulation (GDPR) – offers complete email audit performance, and also adheres to compliance requirements associated to e discovery, auditing and retention.
For firms that handle and maintain a large amount of email, transferring retained messages to a safe email archiving solution will help decrease mail server workload and mitigate the danger of a worker stealing data to resell on the black market or even share with a new employer. Protected email archiving program also can guarantee the integrity of Electronic Stored Information in case an enterprise must make it available under the Federal Rules of Civil Disclosure.
Different companies have various objectives for archiving emails. A few might only desire to use secure email archiving software for backup and disaster recovery, while others might want to clean the mail servers of information that they are legally required to maintain and ensure access to in certain situations.
Nevertheless, when access to information is needed, a cloud based application for properly archiving emails is a more effective option than archiving email onto magnetic tape or a disk. Emails are archived in a single place – instead of across several different places – enabling more efficient indexing and also faster retrieval.
Moreover, using physical solutions comes with the danger of information being lost because of damage, theft or the loss of the actual storage device. Stolen confidential data is valuable on the black market as it may be used to commit identity fraud – usually for a lot more than could be earned for stolen credit card info.
Advantage Secure Email Archiving Software
Besides the security and compliance issues which are solved by cloud based applications for properly archiving emails, protected email archiving software cuts down the demand on IT support services, removes the demand for email inbox quotas and also PST files, and also allows easier management of email.
Human error, environmental factors and technical problems have become the main causes of email “disasters” where email messages could be misplaced and deleted. Protected email archiving software allows businesses to retrieve the email accounts of theirs and also the information inside them with the click of a mouse.
The tagging and indexing carried out by software program for properly archiving emails also allows businesses to access information fast should a complaint from a client or HR dispute warrant it.
Having the ability to resolve possible civil action easily will save companies significant sums of money and time. The benefits are there to be seen when eDiscovery requests are received.