Small Business Email Archiving

Small business email archiving for small businesses is vital due to federal and state laws that require companies to hold email data for set periods of time.

Along with this there are implications in relation to the EU’s General Data Protection Regulation (GDPR). The relevant requirements are best met with a contact archiving solution, though quite a few small enterprises continue to be dependent on email backups for long lasting email storage.

Simply put, email archiving for little businesses comes with the following advantages:

  • Legal safeguards
  • Protection from data loss
  • Creation of an audit trail for legal compliance
  • Quick email searches and recovery
  • No need for mailbox quotas and also PST files
  • Enhanced productivity and performance
  • Long term storage of messages to ensure regulatory compliance

Are Email Backups & Email Archives the Same?

In simple terms, a contact backup as well as a contact archive provide a similar goal. They both allow messages being kept so that they can be recovered if required. Nevertheless, you can find crucial differences between a contact backup as well as a contact archive, which happens to have become a lot more crucial after the introduction of GDPR.

Emails might have been recovered for a range of reasons:

  • An important e-mail is lost
  • Mailbox corruption
  • Inspection requirements
  • Legitimate discovery
  • GDPR requests

Backups are helpful, though they are far from perfect for nearly all of the above mentioned factors. Backups allow email information being restored in the event of damage in case a mailbox has been corrupted – because of a ransomware attack or maybe a hardware failure. In such instances, email backups enable the email system being immediately restored to the stage whenever the backup was created.

A backup is merely a copy of email information and also allows information being restored to a certain moment on time – e.g. the last point in time prior to a data corruption event occurred. A backup is perfect as a short term resolution to guard against data loss. Every time a backup is created, it generally replaces a previous copy. What this means is that it is feasible for emails to be lost. If a contact is removed or even corrupted, along with a brand new backup is created that overwrites the final copy, deleted and corrupted email messages might be lost permanently. Restoring backups could call for the whole mailbox being restored, flat when just a couple of messages have been recovered, and that is hardly ideal.

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