HIPAA Journal is the leading provider of news, updates, and independent advice for HIPAA compliance

Lack of Mobile Device IT Support in Hospitals Frustrates Physicians

According to a recent report by Spyglass Consulting, the use of Smartphones and tablets by doctors has now risen to an estimated 96%; yet only ten percent of those physicians are willing to use their own devices to communicate or access the electronic health records of their patients. Furthermore, a lack of support from hospital IT departments negates much of the usefulness of these devices in a healthcare environment.

One of the major problems comes from a lack of suitable EMR tools provided by the hospital. Many hospitals and clinics are opting for desktop virtualization tools such as those provided by Citrix, and while in theory these tools should work, in practice the system is despised by physicians because of the frequent crashes and user-unfriendly navigation. There is a lack of investment in IT infrastructure according to Spyglass MD, Gregg Malkary. He believes many hospitals that are not part of Meaningful Use are unwilling to make the necessary investments in mobile technology.

Spyglass spoke with 100 doctors up to date with current technology as part of its research for the report. According to Malkary, a third of the hospitals where the doctors worked were not providing IT support for physicians trying to access the hospital’s EMR and the vast majority of physicians expressed their frustration using the EHR to communicate. 70% of physicians believed inadequate investments were being made by their employers to address the area of mobile phone use by physicians.

Malkary points out that many hospitals believe their IT departments are functioning well and all of the appropriate systems have been installed to ensure compliance with data privacy and security rules, but the systems are actually failing the physicians and staff who have to use them.

Get The Checklist

Free and Immediate Download
of HIPAA Compliance Checklist

Delivered via email so verify your email address is correct.

Your Privacy Respected

HIPAA Journal Privacy Policy

“They’ve given you desktop virtualization tools, they’ve now recognized that SMS is in widespread use, so they’ve implemented secure messaging, but no one wants to use it. And they’ve implemented mobile device management, so they have an increasing list of checklists they’ve done, but all they’ve done is they’ve alienated the clinical staff.”

Managing devices can be problematic with BOYD schemes and some secure messaging platforms can be troublesome to use or require the majority of a hospital’s physicians to be using the system for it to be effective. When this is not the case, doctors often resort to using consumer text messages, even though the medium is not compliant with HIPAA regulations.

Malkary says there is something of a standoff occurring because hospital IT staff and clinical teams do not get along. “If you didn’t like someone, would you give them control of your device, where they have the ability to delete all of your personal data, including contacts, emails, photos, music? It also slows the device down.”

The only way for healthcare organizations to take full advantage of the opportunities provided by Smartphones and tablets is to develop solutions on a hospital-wide level, to provide the staff with proper IT support and to compensate physicians for the time spent using the systems. It is also essential that hospitals liaise with the physicians using the system to ensure its effectiveness in practice and to take a more holistic approach to the use of mobile technology in a clinical setting.

Malkary believes the only way for mobile technology to be used effectively by physicians is for the hospital to “redo the overall infrastructure to support mobility as a core modality for accessing information. They’d figure out how do we utilize mobility, and really integrate it into the entire infrastructure.”

Author: Steve Alder is the editor-in-chief of HIPAA Journal. Steve is responsible for editorial policy regarding the topics covered on HIPAA Journal. He is a specialist on healthcare industry legal and regulatory affairs, and has several years of experience writing about HIPAA and other related legal topics. Steve has developed a deep understanding of regulatory issues surrounding the use of information technology in the healthcare industry and has written hundreds of articles on HIPAA-related topics.