OSHA Recordkeeping and Reporting Requirements Explained in Two Webinars
The Occupational Safety and Health Administration (OSHA) is hosting two webinars in February that explain the OSHA recordkeeping and reporting requirements. The first, this Wednesday, will explain the process for submitting workplace injury and illness data through OSHA’s online Injury Tracking Application.
The second webinar, on February 28, will be an overview of the OSHA recordkeeping and reporting requirements that will include information about the most common recordkeeping and reporting mistakes made by employers and provide tips on how employers can effectively audit their recordkeeping program.
What Are the OSHA Recordkeeping and Reporting Requirements?
The OSHA recordkeeping and reporting requirements are covered in §1904 of the OSHA Standards. This standard requires all qualifying employers to maintain a log (Form 300) of serious work-related injuries and illnesses (as defined in §1904.4) and post a summary of the log (Form 300A) in a conspicuous place in the workplace by February 1 of the following year.
In addition, the information on the summary Form 300A must be submitted to OSHA. Since 2017, all qualifying employers under Federal OSHA have had to submit the information via OSHA’s Injury Tracking Application which allows information to be uploaded manually, via a CSV file, or via an API. The 2024 deadline for submitting data to OSHA is March 2, 2024.
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Who is Required to Comply with the OSHA Requirements?
Since January 2024, all employers with 250 or more employees are required to maintain a log of serious workplace injuries and illnesses and submit a summary to OSHA each year. Employers with 20-249 employees in certain industries with traditionally high rates of workplace injuries and illnesses are subject to the same OSHA recordkeeping and reporting requirements.
However, all employers under OSHA jurisdiction of any size and of any activity must report workplace fatalities (within 8 hours) and any injuries that result in an in-patient hospitalization, an amputation, or the loss of an eye (within 24 hours). Employers that fail to comply with any of the OSHA recordkeeping and reporting requirements can be fined up to $16,131 per violation.
How the Webinars Should Help
According to OSHA, the administrative burden of complying with the annual reporting requirements should be less than one hour per year. However, many employers have reported that the process of calculating the required injury and illness incidence rates, transferring the data to Form 300A, and uploading the information via the Injury Tracking Application can take longer.
OSHA hopes to reduce the administrative burden by explaining in its webinars how best to use the Injury Tracking Application to upload 2023 data and how to avoid the most common recordkeeping and reporting mistakes that can extend the time it takes to upload the data or require the data to be resubmitted.
OSHA Webinar Information
February 14, 9-10:15 a.m. EST: This presentation will explain the process for electronically submitting 2023 workplace injury and illness data through OSHA’s online Injury Tracking Application.
February 28, 9-10:15 a.m. EST: This presentation will be an overview of OSHA’s recordkeeping requirements and address common mistakes made by employers, incentive and disincentive programs, and tips on how an employer can effectively audit their recordkeeping program.
Employers interested in learning more about the OSHA recordkeeping and reporting requirements can register for both free webinars via this link.
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